Administrative Coordinator
Location: Langley, BC, Hybrid, ideally 5 days on-site, minimum 3 days on-site
Language: English, fluent written and spoken communication required
Duration: 6-week contract, with potential for extension
About the Opportunity
This short-term opportunity supports a busy academic leadership team within a post-secondary environment during a period of high volume and multiple staff absences. You’ll step into a hands-on administrative role that keeps essential academic and faculty processes moving, while helping maintain structure in a fast-changing environment.
Working closely with an Associate Dean and senior faculty leaders, your role will be central to document coordination, scheduling, and communication flow. This is a highly people-facing position that blends strong organization with professional judgment, where your ability to navigate ambiguity and shifting priorities will make a meaningful impact.
What’s in it for You
You’ll gain exposure to academic operations at a senior level while supporting work that directly impacts faculty, students, and program delivery. This role offers variety, autonomy, and the chance to contribute immediately in a collaborative campus setting. If extended, it may grow in scope alongside ongoing staffing needs.
Your Responsibilities
- You’ll manage a shared inbox handling a high daily volume of inquiries, prioritizing requests and coordinating timely follow-ups.
- In this role, you’ll track, organize, and upload a large volume of academic and HR-related documents using SharePoint and internal systems.
- You’ll prepare agendas, capture meeting minutes, and track action items across multiple committees and leadership groups.
- You’ll maintain complex Excel-based faculty workload trackers, ensuring accuracy, version control, and deadline alignment with academic timetables.
- You’ll provide reception-style support for a health-focused faculty, greeting visitors and supporting day-to-day administrative needs.
- You’ll draft and process faculty contracts and forms, requiring strong attention to detail and follow-through with multiple stakeholders.
Skills and Qualifications
- 3+ years of progressive administrative experience, ideally within post-secondary or education environments
- Strong organizational and time-management skills, comfortable managing tight deadlines and competing priorities
- Advanced MS Word skills and strong Excel capability, including formulas and data tracking
- Experience supporting senior leaders and navigating approval-based environments
- Clear, professional communication skills and confidence managing sensitive conversations
- Comfort working through ambiguity in a fast-paced, high-volume setting
Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.
